Birthday Policies

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Booking
A $50 non-refundable deposit is due when booking the party to secure the reservation of the party room. Please be advised that without a deposit, parties cannot be held or reserved. All requests to reschedule or amend your party must be done 14 days prior to the scheduled party date. Rescheduling within 14 days of your party date will result in loss of $50 deposit. A new deposit will be collected to consider a new date.

Fee and Admission
Basic Party (Member $120, Non-Member $150)
Activity Party (Member $198 and Non-Member $228)

Party packages allow admission to the museum for 13 children and 20 adults. The birthday child and his/her immediate family are counted in this tally. All guests will be asked to sign in as they enter the Museum. TWCM memberships are not transferrable to birthday parties. All member and non-member invitees equally count towards the total birthday party attendees (adults and children). The sign-in sheet will be used upon check out to determine the total party cost. If you exceed 13 children, a $5.00 charge per extra child (or $6.00 per extra child in an activity party) will be added to the invoice at the end of the party. Maximum number of children attending during business hours is 25. Anyone over the age of 13 constitutes an adult. Adults and anyone under the age of one will not be charged. There can be no more than two birthday honorees per party. Both honorees must be siblings. “Double booking” (i.e., two rooms during the same 2-hour time period OR one room for two consecutive 2-hour periods) will be charged for two (2) parties. However, the same guidelines admissions will apply.

Set Up
Your reservation allows access to the party room 15 minutes prior to your scheduled time to decorate your room. We do not have space to store items until the party room is open. There is a cart that can be used but it is not available until 15 minutes before the party start time. Late arrivals will not be allowed additional set-up time in the party room.

Decoration and entertainment:
Each room features a festive hand-painted mural so decorations should be kept to a minimum. Banners and/or decorations are not permitted on any walls, ductwork or ceilings. The Museum does not provide helium or staff for balloon inflation. Balloon arches, piñatas, and additional tables are not allowed. Appropriate entertainment is allowed; however, the performers must remain inside the party room.

Food and beverage:
You may bring your own prepared food or have it delivered. Food and drinks must stay in the private party rooms. We offer cold storage; however, ice chests are allowed. Glassware, alcoholic beverages, and heating devices (i.e. chafing dishes, crock pots, popcorn poppers, microwaves or hot plates) are not allowed in the museum.

Party Time
The party room is reserved for a 2-hour period. All other exhibits are also available to enjoy during that time. However, the party room is closed to the museum visitors. It’s very important to keep all food (including candy) and drinks in the party room. Please be sure children are supervised by an adult at all times and following the museum rules. The Museum closes at 5:00 P.M. If you are scheduled for the last party, you and your guests are invited to arrive early to play; however, access to the party room is 15 minutes prior to the party time for set up. If having the Activity Party Package, the selected activity will be held during the two hours of the birthday party. If, for any reason, you decide not to do the activity, you will be charged as reserved. No exceptions.

Clean Up
Parties MUST end at their scheduled time, NO exceptions. It is the responsibility of the party hosts to be out of the room at the end of your scheduled time. An additional charge of $25 will be assessed for late exits. Please remove leftover food and decorations. We appreciate your assistance in leaving the party room as you found it.

Staff assistance 
A staff member or volunteer will escort you to the party room upon arrival, but will not stay with you during your party. For an additional $40 charge, a Museum Staff member can be available to assist with transporting party supplies to and from the party room, set-up, servicing, and making PA announcements to gather your guests. You are the host of your own party, and you may use your time as you wish. The assistant assists only as stated; therefore, children must be accompanied by a parent or adult throughout the Museum for their safety and supervision. In order to assure that a host is available, if needed, this must be noted in the reservation at the time of making a deposit or no later than three weeks before date of party.

Cancellation
If, due to a weather alert or other major episode on or around the date of your reserved party, you feel the need to cancel your party, The Woodlands Children’s Museum, reserves the right to withhold any deposit, if the Museum is officially open for admission on the day of the scheduled party. In the event that TWCM is officially closed, we will refund your deposit or reschedule your party for a later date.

Thank you for partying with us!

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